Office Assistant

Specific job functions for the Office Assistant include: 

Clerical Support 

• Provide general clerical support. 

• Screen and direct communication, including phone calls and emails. 

• Key data into spreadsheets and databases. 

• Proofread documents. 

• Sort and distribute mail and correspondence. 

• Provide clerical support for church wide activities, events, workshops, and ministries, including School of Love, Learning and Service. 

• Assist the Ministry Support Coordinator with organizing special ministry-related or church-wide events. 

• Coordinate with the Facilities team, Media Ministry and/or Music Ministry for ministry needs. 

• Maintain the church calendar of all meetings and events occurring on church campus (including, but not limited to, weddings, funerals, baptisms, and baby blessings), and church events occurring off campus. 

• Coordinate virtual meetings, including opening the meetings and ensuring appropriate technology is available and ready for an on-time start. 

• Assist the Finance team with mailings, reports, member, and/or visitor updates, as needed. 

• Assist in the preparation of Semi-Annual and Annual Church Conference meetings. 

Other General Expectations 

• Servant spirit 

• Maintain an atmosphere of Christianity, professionalism, helpfulness, and hospitality to all who interact with the church office, including staff, church members, and visitors. 

• Honesty and Integrity, with unquestionable discretion and ability to manage sensitive and confidential matters. 

• Excellent verbal, written and interpersonal communication skills. 

• Ability to work at a fast pace, within a variety of settings and circumstances, with composure. 

• Ability to prioritize and manage multiple tasks, while consistently meeting timelines 

• Detail-oriented, with an eye for excellence. 

• Strong administrative, organizational, and analytical skills. 

• Ability to work independently without supervision. 

• Self-starter, with impeccable work ethic, requiring minimal supervision. 

• Flexible and open to change 

• Ability to professionally interact with diverse personalities and opinions, including coordination of volunteers for special Church related activities. 

Minimum Qualifications 

• Strong commitment to Ministry and service 

• College graduate or equivalent work-related experience 

• Minimum typing level of 65 WPM with accuracy, including transcribing experience. 

• Strong computer skills (MSO365 and MS Apps, Internet) 

• Proficiency in the use of standard office tools (printers, copy machine, etc.) 

Specific Physical Requirements 

• Requires sitting and standing for prolonged periods of time. 

• Requires lifting waist high, shoulder high, and above the head, pushing, pulling, holding up to fifteen pounds and carrying alone or with assistance. 

• Requires operating a telephone, computer/electronic equipment, and manipulating small objects. 

• Requires working under pressure and rapidly for prolonged periods of time. 

• Requires working indoors at a desk in an office or control room for extended periods of time.